WBAC Executive Position Descriptions

Vice Chair and Director of Administration

• Assists the Chair in the coordination and execution of all operational activities
• Assists with Development efforts and retreat planning
• Responsible for taking minutes during meetings and disseminating that information to rest of the organization in a timely fashion
• Will preside over the bi-weekly Edutainment Sub-Committee meetings
• Responsible for documenting organization events and maintaining related records
• Be willing to travel to meet with potential donors
• Work with Chair to develop meeting agendas and ensure agenda available to staff in advance

Directors of Development

• Responsible for maintaining and proposing the committee budget
• Will collect receipts and work with the WBAC support staff member to process payments of all bills
• Will work with each sub-committees to ensure that individual budget targets are met
• Will work with MSC Development to maintain and update the WBAC donor database
• Will work with the Director and Associate Director of Marketing and Publicity to create and disseminate a WBAC newsletter each semester
• Will coordinate one major fundraising event in addition to donor letters and requests
• Responsible for all fundraising activities such as receptions, vending, internal funding, and establishing relationships with former students, parents, and other potential donors
• This position may require travel to meet with potential donors
• The Director is ultimately responsible for ensuring that all assigned task are completed
• The Director will serve on the Major Speakers and Lectures Sub-Committee
• The Assoc. Director will serve on Edutainment Sub-Committee

Directors of Marketing

• Will coordinate the organizational brochures, publicity, media purchases, photography and strategic marketing for the organization and ALL of its programs
• Responsible for developing new innovative and creative ideas for inexpensive marketing programs
• Will work with the Director and Associate Director of Finance and Development to create and disseminate a WBAC newsletter each semester
• Responsible for print advertising, radio, television ads, arranging displays in kiosks, reserving banner space, and multimedia presentations when necessary
• Will work with the Chair and advisor to manage and maintain the organizational website
• The Director is ultimately responsible for ensuring that all assigned task are completed
• The Director will serve on the Major Edutainment Sub-Committee
• The Assoc. Director will serve on Speakers and Lectures Sub-Committee

Directors of Operations

• Responsible for identifying and solidifying venue arrangements for all programs
• Will coordinate all lighting, music, and other technological needs for each program speaker or artist
• Will prepare and complete evaluations in ELIAS for all programs
• Will prepare approval forms and set up travel, lodging, and dinner arrangements for committee members on trips, retreats etc.
• Will work with the Chair and advisor in negotiating facilities/event contracts when necessary
• The Director is ultimately responsible for ensuring that all assigned task are completed
• The Director will serve on the Major Edutainment Sub-Committee
• The Assoc. Director will serve on Speakers and Lectures Sub-Committee

Directors of Speakers

• Responsible for identifying and serving as the primary contact for potential program speakers
• Will work with the advisor in negotiating contracts with speakers, entertainment agencies, and professional agents
• Will assist the Director and Associate Director of Operations in the preparation and completion evaluations in ELIAS for all programs
• Will prepare approval forms, evaluations, and set up travel, lodging, and dinner arrangements for speakers and guests
• Will assist in managing small and large programs throughout the year including conferences
• The Director is ultimately responsible for ensuring that all assigned task are completed
• The Director will serve on the Major Speakers and Lectures Sub-Committee
• The Assoc. Director will serve on Edutainment Sub-Committee